ACCESS+ / EMPLOYEES · VISITORS · CONTRACTORS

One connected view.
Every person. Every site.

From a contactless welcome to full contractor governance, Access+ brings the people, processes and integrations behind safer sites together. Visibility of employees, visitors and contractors across every business location, for organisations in any sector.

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01 / ARRIVAL & WELCOME

A consistent welcome.
Configured for each location.

Use the customisable multi-site kiosk builder to shape the sign-in experience for each workplace, school or campus. Give employees, visitors and contractors the information they need from the moment they arrive.

Customisable kiosk experiences across multiple sites
Contactless sign-in for an easy arrival
Key fire, emergency and site safety information
Visitor pre-registration and calendar integration
Delivery acceptance and arrival notifications

Connect the visit to the calendar.

Connect Access+ with tools such as Google Calendar and Microsoft 365 / Outlook. Meeting invitations can pre-register visitors, with arrivals, departures and notifications linked to your configured workflow. Keep hosts informed through connected channels such as Teams, Slack or email.

Access+ calendar and system integrations — Example calendar and communication integrations.

02 / CONTRACTOR MANAGEMENT & GOVERNANCE

The level of control your organisation needs.

Choose basic contractor management or a full governance approach. Set your requirements, give contractors responsibility for maintaining their business records, and make approval decisions with the supporting information in view.

BASIC CONTRACTOR MANAGEMENT

Manage the essentials.

Bring contractor records, site attendance, inductions and licence information together to support day-to-day site management.

FULL CONTRACTOR GOVERNANCE

Manage the approval lifecycle.

Add structured prequalification, document review, expiry notifications and escalation. Accept a contractor, request more information or reject an application against the requirements you set, with approval linked to configured access controls.

Review documents. Resolve gaps. Record decisions.

Review insurance, health and safety policies, prequalification information and required certificates. Keep questions and contractor responses alongside the submission, and see what is missing before approving access.

Access+ contractor prequalification review — Example contractor submission, document review and approval workflow.

Keep inductions, licences and records current.

Manage induction requirements and licence records alongside the business documents you require. Automated document expiry notifications prompt contractors to update their information, with escalation as deadlines approach. Where configured, unmet requirements can restrict site entry.

Access+ automated document expiry notifications — Example reminder schedule and upcoming document expiries.

03 / GEOFENCED ATTENDANCE

Sign in and out.
Linked to your site boundary.

Set a geofence around a workplace, campus or work location. The employee and contractor app uses the configured boundary to support automatic sign-in and sign-out as people arrive and leave.

Link each geofence to the relevant site
Configure the boundary for the work location
Record arrival and departure activity
Connect attendance with your wider safety processes

Geofenced attendance depends on the mobile device’s permissions, location services and connectivity.

Access+ geofence configuration — Example site boundary configuration.

04 / FIRE SAFETY & EVACUATION

Communicate clearly.
Account for your people.

Share key fire and safety information through the sign-in journey, then support your emergency arrangements with evacuation management. Use site attendance information to assist roll calls and identify people who have not yet been confirmed safe.

Evacuation drillsRoll-call progressConfirmed-safe statusBroadcast SMSExportable summaries

Access+ evacuation roll-call management — Example evacuation drill, roll-call status and communication controls.

05 / ACCESS CONTROL & CCTV

Connect permissions.
Bring safety and security into view.

Connect Access+ to compatible building access control systems to manage entry permissions and improve visibility of on-site personnel. Link access to contractor approval, current records and the requirements for each site.

Access+ building access control integrations — Example access control integration options. Compatibility and configuration are confirmed for your site.

Monitor security, safety and unusual activity.

CCTV integration brings configured alerts into your site-management workflow, helping your team review safety concerns, security events and unusual actions. Examples shown include an unattended bag and a potential missing-PPE alert, with acknowledgement and review controls.

Access+ CCTV safety and unusual activity alerts — Example configured monitoring alerts for review by your team.

06 / EVERYDAY OPERATIONS & CONNECTED SAFETY

Useful beyond the front door.

Delivery acceptance

Include deliveries in the site arrival process and keep the appropriate people informed through configured notifications.

Asset management

Manage asset records alongside your people and site processes for a clearer view of the resources your organisation uses.

Intuitive reporting

Turn visitor, contractor and site activity into useful reporting for operational teams and leaders across your locations.

Electronic safety forms

Give employees and contractors access to eRMS forms for risks, incidents, audits and other health and safety processes.

Explore eRMS ↗

Lone worker support

Connect people with GRACE’s time alert, emergency notification, fall detection and safe word detection settings.

Explore GRACE ↗

Psychosocial check-ins

Include wellbeing check-ins in your employee and contractor journey, with pathways to the support your organisation provides.

Explore wellbeing support ↗

07 / ACCESS+ AI OVERVIEW

Turn site and contractor data
into informed action.

Access+ combines AI analysis, document checks and risk visibility to help you understand what needs attention across your locations. Review the guidance, prioritise follow-up and use alerts and reminders to help keep key tasks on track through to completion.

Performance trend analysis

Identify changes in contractor performance, incident patterns and document renewal behaviour over time. See where improvement is emerging and where closer attention may be needed.

AI-powered document verification

Support checks of submitted documents, including expiry and coverage information. Flag unclear or incomplete details for manual verification before your team makes an approval decision.

AI-generated insights & alerts

Bring emerging concerns and suggested next steps into view. Prioritised alerts can highlight incident patterns or renewal risks, with guidance such as a safety review or an early reminder.